Assistant Finance Officer Vacancy-Job Ref: JKUGUNHCR/0612/2020105

UNHCR

Assistant Finance Officer Vacancy-Job Ref: JKUGUNHCR/0612/2020105
Kampala (Uganda)
JOB DESCRIPTION
PROCEDURES AND ELIGIBILITY
This position is open to applications from Group 1, Group 2 and all external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.
Candidates must be primarily Ugandan nationals. The minimum educational requirement for this position is a university degree.
Applications must be supported by documentation of fully effective performance history and demonstrated potential to assume professional responsibilities.
Your application will NOT be considered if;
– The application form is not duly filled.
– The questionnaire at the end of the application form is not answered. (for external candidates)
Interested staff members should consult Recruitment and Assignment of Locally-recruited Staff (RALS) para 38-39-40.
Please note that this position is advertised on Replacement Capacity and related procedures will apply according to RALS. For more information you may contact HR Unit.
DUTIES AND QUALIFICATIONS
Assistant Finance Officer
Organizational Setting and Work Relationships
The Assistant Finance Officer provides technical support with the processing of financial transactions, and monitors compliance with UNHCR and UN Financial Regulations and Rules.
In operations that do not have a Project Control Officer at Country or Multi-Country level the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects.
The incumbent directly supervises general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR┬┐s core values of professionalism, integrity and respect for diversity.
Duties
– Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office.
– Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.
– Review vouchers, including ABOD and project disbursements.
– Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds;
– Contribute to the preparation and processing of monthly accounts.
– Provide financial status reports to supervisors.
– Analyze and evaluate financial reports within the area of responsibility on a regular basis.
– Maintain relationships with local bank at the transactional level.
– Ensure that payments are effectuated by the monthly deadline.
– Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
– Conduct regular checks of petty cash and cash accounts.
– Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
– Prepare office-level financial expenditure reports submitted to the Regional Bureau or Headquarters.
– Approve vouchers, including ABOD and project disbursements.
– Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Accounting; Finance; Public Administratin
Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Internal Auditor (CIA) Certified Public Accountant (CPA)
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Excellent computer skills, in particular in MS Office applications. Excellent communication skills.
Desirable
Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with PeopleSoft/Oracle Financial modules.
Functional Skills
*IT-Computer Literacy
*FI-Financial Accounting – Modified cash-based accounting as per international standards
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

ADDITIONAL INFORMATION
Shortlisted candidates will be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
Female candidates are encouraged to apply.

Please click on the button below to Apply.